What to expect from our online events

For Attendees

We have worked hard to ensure that as we move our events online, none of the benefits of face-to-face are lost or reduced for our visitors. We are using Swapcard, a designated virtual platform, specifically designed for hosting forums and conferences online. This means that all the interactive features and networking opportunities of our in-person events remain for our virtual ones, and in many case are enhanced. Where included, all our online events will facilitate:

AI inspired match-making networking opportunities
Live interaction tools and breakout discussion groups
Live “how to” workshops & roundtable discussions
Replay functions so you never miss a session
Live chat, questioning and polling tools
Real time access to resources and presentations
Post-event resources and on-demand presentation recordings to help with the implementation of key takeaways
The ability to continue to network, connect and access resources for 30 days after the event

Visitor Benefits

Click on the button to view our brochure outlining in more detail exactly what our attendees can expect from our virtual events and how the platform works.

Online event testimonials

Good event in difficult circumstances. It’s very hard to deliver what we are used to remotely, but this event did a great job.
Director of Strategy & Business Development - The Myton Hospices
A very informative and clearly thought out training course covering all areas, giving information and ideas to help develop your own service.
Supporting Hands Service Co-ordinator - Rennie Grove Hospice Care
Great event, a good range of speakers, with relevant information and links to reports/evaluations etc. shared. All speakers had great knowledge, could answer questions on the spot and all shared contact details for any help going forward. Well organised, breaks were great, no issues at all throughout.
Volunteer Coordinator - MIND
I would opt for online again… this is more flexible and far less exhausting than a trek to London. The content was incredibly useful.
SENCO - North West Kent Alternative Provision Service
Extremely timely conference in the middle of Covid 19. A good range of speakers with opportunities to learn about innovative ways of working at a time when social isolation is so relevant.
Team Engagement and Liaison Officer - Cherwell District Council
Excellent event, with interesting keynote speakers some of whom are new to the circuit.  Good breadth of coverage with many areas covered over the two days of sessions and good management of the speakers.
Head of Additional Support - University of Portsmouth 
A necessary platform for connecting, discussing and reflecting. Insightful and informative. The Conference worked very well online.
Inclusion Lead - Greenway Academy
The event was very well organised and structured. Really good to hear about the various initiatives that are taking place nationally and some of the challenges.
Adult Social Care Manager - City of Wolverhampton Council
The conference was amazingly useful, and I didn't have to go to London! The speakers were extraordinary and it was a privilege to hear from them.
Professor of Biology - Oxford University 

For Sponsors

We have  been working hard to ensure our online sponsorship and exhibitor packages  are in no way diminished as we move our events online, offering enhanced deliverables to make sure the value proposition from our face-to-face events remains in tact. We are using Swapcard, a designated virtual platform, specifically designed for hosting online conferences and exhibitions. This means that all the interactive features and lead-building opportunities of our in-person events remain. All sponsors and exhibitors at our online events will be able to:

Access a qualified and engaged leads through an AI matchmaking tool
Target the people you want to meet by filtering through the attendee list
Connect with attendees through interactive tools such as audio/video/text chat, polls, and showcase your products and solutions with video demonstrations
Demonstrate your product directly to those that will use your solution and influence spending decisions
Book unlimited one-to-one meetings with prospective clients
Raise market awareness by sharing your company’s vision and getting your brand more visible
Place your company at the forefront of your industry by taking part in our agenda
Collect and export all lead data
Access to the interactive marketplace on the event for 7 days prior and 30 days afterwards

Sponsor and Exhibitor Benefits

Click on the button to view our brochure outlining in more detail exactly what experience our sponsors and exhibitors can expect from our virtual events and how the platform works.

Conditions of Participation in Virtual Events

Attendance Policy

Sharing of personal information:

  1. Delegate: As a delegate on this virtual event, your name, job title and organisation name, and any other details you choose to populate your event profile with, will be visible to all other attendees as well as sponsors and exhibitors (if present) at this event. Your contact details (email address, telephone number and postal address) will remain hidden. However, if you choose to connect with any other attendee, sponsor or exhibitor (if present), please note that by doing so you consent that your personal data you provided to us will be shared with them, and that these sponsors or exhibitors may be in contact with you about their products or services outside our event platform. The definition of consent to connect is accepting an invitation to connect and/or meet, or initiating such a connection yourself. You also agree that these parties may transfer your data outside of the EEA for these purposes and you consent to such a transfer.
  2. Exhibitor or Sponsor: As a sponsor or exhibitor on this virtual event, you will be able to connect with all delegates attending the event as well as invite them to meet with you. You will gain access to the platform starting 7 days prior to the event date so that you can set up your stall and arrange meetings with delegates for the day of the event. The platform will remain live for 14 or 30 days following the event live date (Depending on the specific event terms), and during this time you will still be able to communicate with delegates through this platform. Note that while meetings can be arranged before the event date, the meetings themselves must take place on the event date(s) or during the period the platform remains open afterwards. Data privacy notice: you will be able to see all delegates’ names, job titles, and any information they choose to make public on their individual profiles from 7 days prior to the event until 14 or 30 days after the event. Their contact details (email address, telephone number and postal address) will remain hidden, unless they agreed to connect and/or meet with you on the event platform, or initiated such a contact themselves, in which case you will be able to have full access to their personal information and be able to download those contact details up to 14 or 30 days after the event date. We advise sponsors and exhibitors against contacting delegates outside the event platform before the event date, as it is our experience you will get the best response by gaining consent and engaging with delegates on the day(s) of the event. Please note that contacting any delegate that has not agreed to connect and/or meet with you on the event platform, or initiated such a contact themselves is strictly prohibited and constitutes a breach of your contract with us. We monitor such communication and may charge a fine of up to £1,000 + VAT for each unauthorised communication if proven. Once any attendee agrees to connect with a sponsor or exhibitor via our platform, that sponsor or exhibitor becomes a data controller in relation to the shared data. This includes complying by all relevant data protection laws, including having a complaints procedure in place and an option of opting-out of receipt of any communications from you.

Rules of conduct:

We are committed to providing a professional, friendly, safe and welcoming environment for all attendees, speakers, sponsors and exhibitors participating in our virtual events, regardless of gender, sexual orientation, disability, race, ethnicity, religion, national origin or other protected class. We expect all participants to help ensure a safe and positive experience for everyone. Unacceptable behaviour will not be tolerated during any portion of a meeting or event.

Unacceptable behaviour includes but is not limited to:

  1. Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions
  2. Harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability or other personal characteristics, including those protected by law
  3. Inappropriate use of nudity and/or sexual images
  4. Real or implied threat of professional or financial damage or harm
  5. Inappropriate disruption of the event
  6. Photographing, video or audio recording of slides, oral or poster presentations without our written prior permission

Consequences of misconduct may include:

  1. Immediate removal from event without warning
  2. Restrictions from future events run by PMG Ltd.

Unwanted communication:

Our virtual event platform offers all participants to connect with one another before, after and at the event. We ask that you use this option sensibly and respect other attendees’ preferences and wishes. Please refrain from contacting anyone that expressly asked you not to contact them. Please also avoid excessively contacting anyone. We find that personalised communication works best and advise against attempts to mass-communicate with a generic message.

Communication Policy (Sponsors and Exhibitors)

As a sponsor or exhibitor on this virtual event, you will be able to connect with all delegates attending the event as well as invite them to meet with you. You will gain access to the platform starting 7 days prior to the event date so that you can set up your virtual booth and arrange meetings with delegates for the day(s) of the event. The platform will remain live for between 14 and 30 days following the event live date (depending on the specific event terms), and during this time you will still be able to communicate with delegates through this platform. Please note that while meetings can be arranged before the event date, the meetings themselves must take place either on the event date(s) or during the period which the platform remains open afterwards.

Data privacy notice: you will be able to see all delegates’ names, job titles, and any information they choose to make public on their individual profiles from 7 days prior to the event until 14 or 30 days after the event. Their contact details (email address, telephone number and postal address) will remain hidden, unless they agree to connect and/or meet with you on the event platform, or initiate such a contact themselves, in which case you will be able to have full access to their personal information and will be able to download those contact details up to 14 or 30 days after the event date. We advise sponsors and exhibitors against contacting delegates outside the event platform before the event date, as it is our experience you will get the best response by gaining consent and engaging with delegates on the day(s) of the event. Please note that contacting any delegate that has not agreed to connect and/or meet with you on the event platform or initiated such a contact themselves is strictly prohibited and constitutes a breach of your contract with us. We monitor such communication and may charge a fine of up to £1,000 + VAT for each unauthorised communication if proven.

Once any attendee agrees to connect with a sponsor or exhibitor via our platform, that sponsor or exhibitor becomes a data controller in relation to the shared data. This includes complying by all relevant data protection laws, including having a complaints procedure in place and an option of opting-out of receipt of any communications from you.